Now Hiring: Clinic Administrative Assistant
Start Date: February 2026
Part-Time (2.5 days/week) with Opportunity for growth into Full-Time
Grey Bruce Art Therapy & Associates is a growing creative-arts-focused psychotherapy clinic in Owen Sound. We are seeking a warm, organized, and detail-oriented Clinic Administrative Assistant to support the daily operations of our expanding group practice. This role begins part-time with the intention of growing into a full-time position within 6 months.
Position Overview The Clinic Administrative Assistant will play a key role in supporting both clients and practitioners by ensuring the clinic runs smoothly and professionally.
Responsibilities
Reception & Client Support
Welcome clients into a warm, supportive environment Manage phone, email, and client inquiries for services Support intake through scheduling consultation calls with therapists and assist with client onboarding
Jane App Scheduling & Billing
Must be proficient with Jane or willing to learn (scheduling, billing, reminders, receipts, reports) Assist with maintaining accurate calendars for multiple practitioners Assist with billing questions and payment processing
Administrative & Office Duties
General office organization and maintenance Managing supplies and assisting with preparing therapy rooms Assisting practitioners with administrative needs (ex: scheduling and cancellations, photocopying, managing counselling resources, record keeping, insurance management)
Social Media & Communications
Assist with creating and posting social media content Support announcements, marketing materials, and clinic updates
Qualifications
Asset: Strong working knowledge and experience with the Jane App
Excellent organizational and multitasking skills Professional communication and interpersonal skills Ability to maintain calm and compassion in a therapeutic setting Experience in reception, healthcare admin, customer service, or similar roles Strong computer and technology skills, knowledge and experience including Email, Microsoft Word, Excel, Power Point, Zoom, Canva, and basic social media workflows.
Hours & Compensation
Hours: 2.5 days per week in office (Tues-Thurs) to start with growth into full time.
Starting hourly wage: $22 hr
About Our Clinic
Grey Bruce Art Therapy & Associates provides creative, trauma-informed psychotherapy to individuals and families across the Grey-Bruce region. Our clinic values compassion, creativity, inclusivity, and a supportive team environment. We are committed to providing a warm, welcoming space for healing and connection.
How to Apply
Please send your resume and a brief cover letter to: greybrucearttherapy@gmail.com Applications will be accepted until the position is filled. Only those selected for an interview will be contacted.
Shawna Banville
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